Tools they use
Google Workspace or Microsoft 365, Airtable or Excel, DocuSign, and QuickBooks for simple invoices.
Administrative Assistant
An administrative assistant keeps the office work in order. They handle records, paperwork, and small tasks so your team can focus on real work.
Day to day
What they handle.
And what to look for.
The work
A typical week, handled.
01
Everyday tasks
Enter data and update records
Schedule meetings and appointments
Make documents, forms, and invoices
Sort shared inboxes
Chase missing paperwork
02
Skills to look for
Careful, accurate work
Clear and polite writing
Following written steps
Basic spreadsheet skills
03
Experience to look for
Look for someone who has worked in an office, clinic, or ops team. Ask what they do so well that others count on them.
Hiring
How to hire the right one. Timing, interviews, and setup.
Use these notes to decide when to hire, what to ask in the interview, and how to set them up from day one.
When to hire one
Paperwork is often late or wrong
Managers spend time on scheduling
Nobody owns the small tasks
Questions to ask
What task do you do so well that people rely on you?
How do you check your own work?
What do you do if a step seems to be missing?
Tell me about a time you had many urgent tasks.
Which spreadsheet tools do you use most?
Hiring from abroad
Admin work is easy to do from far away. Write down the steps for your first three tasks before day one. The first month will go much smoother.
Who hires this role
How It Works
If You Want Us To Run The Search
Every role follows the same managed process. Or run it yourself with our guides.
Related Guides
Read Before You Hire
FAQ
Common Questions
Short, simple answers.
What Is The Difference Between An Administrative Assistant And A Virtual Assistant?
How Do I Prepare For An Administrative Assistant’s First Week?
