Tools they use
Google Workspace or Microsoft 365, Calendly, Slack, Zoom, Asana or Notion, and a password manager.
Executive Assistant
An executive assistant helps one busy leader. They keep your day in order and make sure nothing gets missed. You can trust them with private work.
Day to day
What they handle.
And what to look for.
The work
A typical week, handled.
01
Everyday tasks
Manage your calendar and book meetings
Sort your email and write replies
Set up agendas and take notes
Book travel and plan events
Follow up until tasks are done
02
Skills to look for
Clear, polite writing
Good judgment on what to ask you
Keeping private things private
Staying calm when many things happen at once
03
Experience to look for
Look for someone who has helped a founder or senior leader before. Ask how big the team was and how many meetings and emails they handled. Ask for a time they caught a mistake before it reached the boss.
Hiring
How to hire the right one. Timing, interviews, and setup.
Use these notes to decide when to hire, what to ask in the interview, and how to set them up from day one.
When to hire one
You spend hours each week on scheduling and email
You miss follow-ups
You are the reason approvals get stuck
Questions to ask
How would you fix a double-booked calendar?
Tell me about a time you pushed back on a boss.
How do you decide what to send to me and what to handle?
How do you keep track of action items after a meeting?
How do you protect private information?
Hiring from abroad
Most people in Latin America can work close to U.S. hours. That helps a lot for calendar work. Tell us the hours you need and we look for people who can cover them.
Who hires this role
How It Works
If You Want Us To Run The Search
Every role follows the same managed process. Or run it yourself with our guides.
Related Guides
Read Before You Hire
FAQ
Common Questions
Short, simple answers.
How Is An Executive Assistant Different From A Virtual Assistant?
Can A Remote Executive Assistant Manage My Calendar Across Time Zones?
