Virtual Assistant Job Description: A Template You Can Copy

Why Your Job Description Matters

A virtual assistant job description does two jobs: it attracts the right people and it sets expectations that carry into the working relationship. A vague description invites vague applicants. A clear one gets fewer, better candidates and saves you hours of screening.

The Anatomy Of A Great Description

Job Title

Use a title people actually search, such as “Virtual Assistant,” “Executive Assistant,” or “Customer Support Representative.” Add context if helpful: “Virtual Assistant for a Property Management Company.”

Company Overview

Two or three sentences on who you are, who you serve, and what makes the work interesting.

Responsibilities

List five to eight concrete tasks. Example for a general VA:

• Sort and reply to email using templates

• Schedule and confirm meetings

• Update the CRM with new leads and notes

• Research vendors and prepare short summaries

• Prepare weekly reports

• Handle simple customer questions

Required Skills

• Strong written and spoken English

• Comfort with Google Workspace or Microsoft 365

• Reliable internet and a quiet workspace

• Strong organization and attention to detail

Preferred Skills

Experience with your CRM or help desk, prior experience in your industry, or bilingual skills.

Hours And Time Zone

State weekly hours and required overlap. See time zones and scheduling.

Compensation

Include the rate or range, payment schedule, and whether the role is contract or employee. Rates start at $6/hr. See how much to pay per hour.

How To Apply

Ask for a resume and a one-minute video or short written answer. This shows real communication skill.

A Ready-To-Use Template

Virtual Assistant for [Business Type]

About us: We help [customers] with [service]. We are a small, growing team that values clear communication and reliability.

What you will do: Manage email, schedule meetings, update our CRM, do research, and send weekly reports.

What you bring: Excellent English, one or more years of remote experience, strong organization, and a positive attitude.

Hours: 20 to 30 hours per week, overlapping 9 am to 1 pm Eastern.

Pay: [Range], paid [monthly or biweekly].

To apply: Send your resume and a one-minute video introducing yourself.

Variations By Role

Compare positions in Globaltize’s roles library for wording ideas.

Mistakes To Avoid

• Listing ten required skills for one person

• Hiding hours or pay

• Using vague phrases such as “self-starter” without examples

• Forgetting to mention tools

After You Post

Screen resumes against a scorecard, test top candidates, and interview finalists. Read how to interview a virtual assistant and how to write a job post.

What This Looks Like In Practice

A landscaping company copied this template, filled in five real tasks, added the hours, and named the tools. The post took twenty minutes. The applications that came in were fewer but far better, and two candidates mentioned the specific tasks in their cover notes.

Specific posts get specific applicants.

They reused the same template for their next two roles.

A Quick Checklist Before You Start

Before you publish the description, check it includes:

• A clear title with the word “remote”

• Five real tasks from a normal week

• Hours and time zone

• Tools the person must know

• How to apply, with one screening question

Read how to write a job post that gets great applicants or skip the sorting and let us find candidates.

Questions Owners Ask

Should I include pay?

Yes, or a range. It filters out mismatches early.

How many applications should I expect?

Fewer than a vague post, and that is the point. Quality beats volume.

Skip The Posting Process

Writing, posting, and screening take weeks. A recruiting partner does it for you and delivers a shortlist. See how it works and Globaltize’s recruitment page.

Next Steps

Draft yours using the template, or tell us who you need. For legal and hiring compliance basics, see the U.S. Department of Labor’s hiring resources.