Key Takeaways
Be clear about the tasks, hours, and tools.
Say what a great first month looks like.
Short and specific beats long and vague.
The Parts Of A Good Post
1. A Clear Title
Use words people search for, like “Virtual Assistant for a Busy Real Estate Team.”
2. Two Lines About Your Business
Say what you do and who you help.
3. The Tasks
List 5 to 8 real tasks. For example: sort email, book calls, update the CRM, and send weekly reports.
4. The Hours And Time Zone
Say how many hours a week and which hours you need.
5. Tools They Will Use
List your main tools, such as Gmail, Slack, or HubSpot.
6. What You Want In A Person
List skills like strong written English, fast replies, and attention to detail. Add nice-to-haves separately.
7. How To Apply
Ask for a short video or a written answer to one real question. This shows communication skills fast.
A Simple Template
Role: Virtual Assistant for [type of business]
Hours: 20 per week, 9 am to 1 pm Eastern
You will: manage email, book appointments, update our CRM, and send a weekly report
You should have: clear English, 1+ year of remote experience, and strong follow-through
To apply: send a 1-minute video introducing yourself
Mistakes To Avoid
Asking for ten skills in one person
Hiding the hours
Leaving out the pay range
Skip The Sorting
Reading hundreds of applications takes weeks. We do the searching and checking for you. See how it works or get a short list.
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Written by
Hire A Virtual Assistant Team
Editorial Team
Practical guides on hiring, managing, and working with remote virtual assistants.
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Common Questions
Short, simple answers.
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